Grants Team Administrator - 10 month maternity cover

• Full time (35 hours per week)
• Salary: £28,300 - £29,750
• Location: Hybrid (2 days in the office at Rugby, 3 days working from home) 
• Vacancy type: 10 month maternity cover

who are we?

As an occupational charity, we help the ICAEW community thrive by equipping individuals with the practical, emotional, or financial tools to manage whatever’s in front of them, from everyday situations to exceptional life-changing circumstances.

Our vision is that everyone in the ICAEW community can fully participate in life.

your role at caba

To provide essential service to the grants team, ensuring all processes are followed with a particular focus on financial support and service invoicing. Ensuring caba provides impactful solutions to a variety of presenting issues for people in need to help them achieve longer term sustainability through caba’s services. 

your key responsibilities:

• take ownership and create, update, and maintain support service purchase orders and invoicing processes to completion, liaising with the service providers accounts teams when appropriate.
• take ownership and maintain awards, service user and partner services payment processes within the CRM and Accounts systems to produce  payment runs for both UK and international cases with accuracy.
• reconcile and address discrepancies relating to invoices and bank details for service users and partner services in a timely and efficient manner.
• support the Grants Officer in the management and review of the grant policy and processes within support services.
• administer and contribute to the Support Fund Meeting (SFM), ensuring that decisions regarding approval and decline payments are recorded in detail.
• contribute to reviews and assessments of financial support as appropriate, ensuring payments are made in a timely and efficient manner.
• contribute to the development of service user outcome survey making recommendations for improvements to service delivery based on service user feedback.
• collaborate with the accounts team to implement streamlined processes and workflows across departments, ensuring a highly efficient payment process.
• provide administrative support to the Grants Officer and Accounts Officer during the annual audit and annual discretionary donations.
• keep accurate and timely records to ensure high quality data is input on the CRM system for the purpose of continuity of support, information retrieval, statistical monitoring and report preparation.

to be successful, you’ll have:

• the commitment to embody caba values; ‘We make a difference’ ‘We work best together’ ‘We do the right thing’ ‘We are dynamic’
• a curious mind with a love of learning, looking to apply that learning in what you do. 
• a natural ability to positively engage and inspire trust with a wide range of people from large groups or one to one interaction, with people in the UK and Internationally and online or face to face.    
• the confidence to contribute to group projects, whilst also being self-sufficient and happy to work autonomously. 
• the motivation to make things better, looking for solutions and being comfortable with implementing change. 
• a sense of pride and satisfaction in the completion of both the everyday routine and exceptional activities and their contributions to the team and wider organisation.

why caba?

You’ll enjoy up to 10% pension contributions, private medical insurance, income protection insurance and a generous holiday allowance of 25 days per annum, plus bank holidays.

We work in a flexible hybrid model - one that creates the opportunity to work in your own way from home, but also provides a great opportunity to collaborate with our colleagues at our office. Many of our colleagues have varied working patterns so we’re open to talking about the flexible working arrangements that could work for you.

interested?

Take a look at the job description for full information. Applying is simple - send your CV and cover letter, along with our short application form, which shows us that you can make a success of the role. If you have links to any of your work, we’d love to see it - simply put them at the bottom of your application form.

If you want to become part of a welcoming, inclusive organisation that values your ideas and input, we want to hear from you.

If you have any questions about the role, please contact [email protected], Grants Officer for an informal discussion.

**Your appointment is subject to a Basic Disclosure and Barring Service (DBS) check

Deadline for applications: 2 December 2024

Interview date: 10 December 2024